December 2025 Meeting Minutes

HOA Meeting 

12-8-2025 7:30pm 

Location: Zoom 

Present: Amy Milligan, David Lloyd, Aaron Bailey, Samantha Goodwin, James Sanchez, Rini Sherony, Candice 

 David reported the lights at the front of our association, in the landscape beds don’t work. He has some ideas to troubleshoot. Amy Milligan offered that she has a list of landscape companies and an electrician who could help. 

 Aaron Bailey reported that 5 or 6 homeowners want to participate in the sidewalk leveling. 

 The HOA end of year taxes need to be filed. David reported our attorney is looking into what is actually required. Our attorney will help us get on the right track with this as well as getting the HOA set up as a nonprofit entity. 

 David is also doing work with our attorney regarding the short term rental on Rosefield. 

 Discussion regarding how to streamline responding to emails to the HOA email account. 

 Discussion about instating Zelle for allowing electronic payments for HOA dues. James will coordinate. 

 Discussion regarding snow removal on sidewalks. 

 Discussion about potentially refreshing our landscape with plants and a new lighting system. James recommended getting quotes for this project early so we can discuss. 

 James provided a budget update and shared a spreadsheet. The HOA spent more on just Grounds Maintenance than it collected in dues. In total, we were short approximately $4,300. Homeowner dues would need to be raised to approximately $370 per year in order to break even on expenses. 

 James reported there is only one homeowner who didn’t pay dues this year. That homeowner has several years of back dues. Discussion regarding placing a lien on the property who didn’t pay. James reported that Pittsfield Township Planning Commission is working on an ordinance regarding short term rentals which likely will be fairly restrictive. 

 Discussion about potential Data Center south in York Township. 

 Candice reported noticing that the Trash/Recycling pickup (Priority) has been picking up both trash and recycling in the same truck (she noticed this happen once, and there was question if it happened twice). If this happens, we are supposed to report to Pittsfield Township. 

 Meeting Adjourned 8:21pm

October 2025 Board Meeting Minutes

Bridgefield Estates HOA Meeting

Monday, October 20, 2025

7:30pm

Location: Pittsfield Township Admin Building, Michigan Ave. and Zoom

Present: Dave Lloyd, Amy Milligan, Elyse Geeting, Aaron Bailey, Samantha Goodwin, Noelle Lloyd, Tom and Rini Sherony, Vinny Kaimal, Johnny Fitch, 3 attendees via Zoom

The meeting began with Introductions of the Board and Officers as well as in person attendees. President David Lloyd thanked Amy Milligan for painting the neighborhood entrance signs! They look great. 

President’s Report: 

This is our first in person meeting in approximately 5 years. Our intent is to at least do 1 in person meeting each year going forward. However, Zoom meetings that happen monthly are open to all homeowners, not just Officers or Board Members. 

We are working to re-establish our HOA non-profit status with the help of an attorney. 

Treasurer’s Report: Unavailable tonight as our co-Treasurers are not present. Update will happen at the November meeting. 

Old Business: 

Sidewalk leveling status- Amy Milligan provided an update. Leveling by A-1 Leveling may still be done this fall. If they can’t get to us before the weather is too cold, we are on the list for spring 2026. A-1 is doing this for $75/square. 

3197 Rosefield Dr. Airbnb rental - David Lloyd reported that two requests have been sent to remove this short term rental listing (essentially a cease and desist). There was discussion about the possible paths this could take. A real estate attorney is being consulted.

Future Projects discussion (prioritization for next year)

Establish a better process to respond to emails faster as well as handling modification requests more easily.

Adding an electronic payment option for yearly dues.

Remove surplus verbiage from HOA bylaws that reference the builder or developer (company has been dissolved). Our legal counsel is helping with this as well as seeing if there are any other recommendations for updates that may be needed.  Amy Milligan is working on updating our clip art/letterhead for the website. 

Investigate the cost/benefits of replacing our front lightbulbs with LEDs. They are currently fluorescent and are about $20/bulb. 

New Business

Our sidewalk snow removal company (Good Guys) submitted their bid for this winter. David Lloyd will check to make sure the bid includes salt for the sidewalks. 

Elyse Geeting discussed looking into a landscaping update/refresh for the garden beds at the entrance. David Lloyd said our current lawn maintenance company may have some ideas. 

Rini Sherony offered to help with HOA website updates. 

Aaron Bailey reminded everyone that streetlights needing replacement can be reported on the DTE website. 

In closing, David Lloyd stated the board’s intention is to publish a financial report, including our current reserves and estimates on how reserves may need to be spent in the future. David stated we are operating at a slight deficit currently, so there may be some discussion about whether dues need to change to keep up with our expenses. 

Meeting Adjourned 7:56pm

September 2025 Board Meeting Minutes

Bridgefield Estates HOA Board of Directors

Meeting 9-8-2025, 7:30pm

Present: Elyse Geeting, Amy Milligan, Dave Lloyd, James Sanchez, Sam Goodwin, Aaron Bailey

Old Business:

Sidewalk Leveling: Aaron and Amy will be sending an email to homeowners in need of sidewalk leveling at the end of the week. 

Neighborhood Signs: Dave confirmed electric works in the front garden beds. Dave will purchase new lightbulbs. Amy is optimistic that painting the second sign will be done this coming weekend. 

Fences: Brief discussion about how the HOA decision about fences has already been made by a past Board (split rail fences are the type that are allowed). Two homes were granted permission to install a taller fence when the Board at the time didn’t realize split rail fences are the only allowed fence per bylaws and past Board decisions. 

Dues Letters: have gone out, checks are coming in. James has been depositing checks via the mobile app. There is a monthly limit to deposits per month, and James has run up to the limit. James is logging checks as they are dropped off. Discussion about how strict we want to be with the late fee. The group determined we will be lenient with late fees, but we should be more clear on these dates in the future. 

3178 Rosefield Shed- still need documentation 

AirB&B/short term rental: Joe Lloyd, attorney, is providing guidance on how to proceed with this short term rental property. Injunction is possible if the listing isn’t removed. Dave will follow up. 

Bylaws: ongoing discussion on how our bylaws could use simplification/clarification (updated wording)

Sheds in the side yard- discussion on the need to specify rules for sheds or outbuildings regarding their placement

Non-Profit ID #: Amy believes we still have work to do to gain back our nonprofit status. Dave will ask Joe Lloyd about this nonprofit status process. At this point Joe is providing legal advice pro bono. 

In person meeting: October 20, 2025 will be an in-person meeting at the township hall.  Notices will be posted about this meeting. 

New Business: 

Bees Nests around the neighborhood. Discussion about sending emails to homeowners to remind people to remove these. Mail delivery person (Ramona) has notified some people of nests that need to be removed. 

Correspondence and clip art for HOA: Amy suggested possibly updating the logos on our website. She showed several options she has created. Discussion on our “wheat” actually being soybeans because our neighborhood used to be a soybean field. Amy will provide some options at our October meeting. 

Bylaw Summary- Elyse asked the question what kind of vote (if any) is required to increase dues. Dave will work on getting a bylaw summary from Joe Lloyd. 

Minutes from June 2025 Board Meeting

Bridgefield Estates HOA Board Meeting Minutes

June 9, 2025, 7:30 PM 

Board Members Present:  Michael Haithcock, Aaron Bailey, Samantha Goodwin, Amy Milligan

Guests: Homeowner Adam Williams

Board Not Present: James Sanchez, David Lloyd, Elyse Geeting

Old Business

Neighborhood signs - Amy has finished painting the sign on Bridgefield Drive and hopes to get to the other sign next weekend.  It seems the landscaping company did some weeding of the flower beds, but much more work needs to be done.  

Question: is the landscaper supposed to do more or can they? If not do we need to seek another option to handle this?

Sidewalk leveling - Aaron has sent the information to Amy and she will send a message to the homeowners regarding the concrete company option

AirBNB - Short term rental activity continues to be seen at the house.  

Question:  Dave, should we talk to the attorney about a next step?  

New Business: 

Aaron noticed the flooding into Platt Rd adjacent to the new construction.  He documented this and took the concern to Pittsfield Twp.  The person who oversees this was not in the office, but another staff person said they would look into it.

Adam Williams was a welcome guest at the meeting tonight and would like to serve on the board and attend future meetings.  Amy will send Adam the application form and we recommend that we vote on Adam's board position at the next meeting.

Minutes from May 2025 HOA Meeting

 Bridgefield Estates HOA Meeting

Monday, May 12, 2025

7:34pm

Location: Zoom

Present: Dave Lloyd, Amy Milligan, James Sanchez, Elyse Geeting, Aaron Bailey

Old Business: 

Aaron Bailey updated on the information from A-1 Concrete re. sidewalk repair. 

Amy Milligan will send a letter to homeowners who are getting the collective concrete work on their sidewalks. 

Amy Milligan updated that she plans to paint signs either this weekend or the next weekend, depending on several factors. She commented that the new neighborhood across the street has started work on their signs and plans to have ours painted before the other signs are complete.  

Dave Lloyd will follow up with Twin Oaks Landscaping about cleaning out our garden beds (monthly clean out). 

Air B&B House on Rosefield- a demand letter was sent to homeowner Nabeel Muhammad, explaining short term rentals are against our HOA bylaws. Letters went to the tax address on the house and the actual house. 

Dave Lloyd reported dues letters will be going out at the end of May or beginning of June.  Due to multiple checks being returned last year, homeowners with returned checks will be asked to pay for 2 years’ worth of dues.

One Drive update provided by James Sanchez and Dave Lloyd. 

Discussion re. email groups- Amy Milligan offered to manage the neighborhood email list. 

3165 Rosefield has a concern about a possible tree liability (treen on HOA property). Dave Lloyd will follow up with the homeowner and get the scope of the work/discuss next steps. Dave has knowledge of tree laws. 

Amy Milligan discussed needing a Tax ID number to make sure we’re not paying taxes on HOA services. Dave Lloyd will look into. 

Dave Lloyd and James Sanchez will cut a check to Angie Kaimal for donuts and coffee for the neighborhood clean up. 

New Business: 

Dave Lloyd has had multiple communications with Pittsfield Township (Elizabeth B.) regarding the Toll Brothers development across the street (starting work at 4:00am, causing noise and significant trash in Dave’s yard). He provided video showing Toll Brothers are not staying within their work permit hours.  

Meeting Adjourned 8:06pm. Next meeting is June 9, 2025 at 7:30pm. 

Minutes from April 2025 HOA Meeting

 Date: Monday April 14th , 2025

Time: 7:30 pm

Location: Zoom

HOA members Present: Aaron B, Sam G, Amy M, James S

Meeting Minutes

I. Meeting call to order: 7:36 pm

II. Old Business

• Aaron to seek clarification on quote with sidewalk company about the water fee attached to the bill to see if they can either use water at each house or possibly bake it into the price per slab to avoid having a fee contingent on number of houses that are willing to participate.
• Painting of signs. Amy has the paint and is waiting on a good day to perform the task. David will follow up and seal the signs (after they are mounted) with silicone.
• Spring cleanup event is scheduled for Saturday May 3rd . Evite to be sent out via email as well as signs to be posted at each neighborhood entrance. David Lloyd will procure coffee and donuts as well as bike locks for the signs (permission granted by those in attendance)
• Air BnB house listing came listing is active again. Drafting a certified letter to be sent to registered home owner Nabeel Muhammad to remind them that short term rentals (<6 months) are not allowed per the bylaws.

III. New Business/Open Forum

• Seeking quotes for lawncare next year. Each member is to try and find a lawncare company to quote the service. Will be proceeding with current lawncare company despite rate increase from $200 to $250 per cut.
•  Insurance was paid for the year.
•  Landscaping was paid for the year.
•  Post office box was switched over into Dave Lloyd’s name and he is working on getting informed delivery turned on.
•  Dave Lloyd to setup a meeting with Michael and James to continue transferring treasure duties the first week of may.
• James is working on sorting out the OneDrive so repository of treasure documents can be on the cloud.

IV. Adjournment: 8:04 pm

Minutes from March 2025 HOA Meeting

Bridgefield Estates HOA meeting 3-10-2025

7:35pm

Present: Amy Milligan, Aaron Bailey, Sam Goodwin, James Sanchez, Elyse Geeting

Amy Milligan discussed needing to make sure our HOA has a tax ID #. Amy will reach out to Dave Lloyd to get the #.

James reported that Dave Lloyd hasn’t had a chance to officially transfer responsibilities over to James and Michael yet (Treasurer responsibilities). James will reach out to Dave to discuss the responsibilities transfer, including discussing with the bank.

Aaron Bailey is working on the sidewalk repair project with a goal to get it done still this spring.

Amy updated about the paint project for our entrance signs. She has compared the current sign with colors from Valspar, Behr and Sherwin Williams. She determined that colors from Valspar that seem closest are Valspar Ancient Burgundy and Berry Brown. She and her oldest child plan to paint the signs this spring.

Elyse will confirm a date with Angie Kaimal for the spring clean up.  Elyse explained that Angie is willing to organize the clean up, but she’d prefer if someone else picks up the donuts and coffee.

Elyse notified that there is a home on Rosefield listed on Air B&B. During the meeting Aaron confirmed it was 3197 Rosefield. All discussed how short term rentals are against our bylaws. Elyse and Amy will coordinate sending a letter to the homeowner.

Next meeting officially scheduled for April 14, 7:30pm via Zoom

Notes from February Board Meeting

 Dear Neighbors,

Here are the notes from the February 2025 board meeting via zoom.

Thank you!

Amy

Bridgefield Estates HOA Meeting 

2-10-2025

7:40pm via Zoom

In attendance: James Sanchez, Dave Lloyd, Samantha Goodwin

HOA Reincorporation:

HOA reincorporation is complete as of 2/2/2025. Waiting on physical document receipt by Amy Milligan.

Looking to update bank account representatives 2/21/2025. Need to touch base with Michael Haithcock and

James Sanchez on their availability to meet at Huntington bank.

Responsibilities transfer: Once James and Michael are on the bank account the work can begin to transfer

responsibilities. Bulk of it should be covered by the next meeting.

No new updates on:

• Dues increase potential

• Concrete leveling services

• Bylaws update

Goodguys landscaping is on call this week for the snowstorms and will be out if the minimum snowfall is met.

A gentle reminder that all homeowners are responsible for the sidewalks on their property and should clear and

salt as required.

Next meetings were set for Tuesday, March 10 at 7:30pm

Meeting adjourned at 7:50 pm

Notes from January Board Meeting

Dear Neighbors,

Here are the notes from the January zoom board meeting as taken by Elyse Geeting.

Thank you! 

Bridgefield Estates HOA Meeting 

1-8-2025

7:12pm via Zoom

In attendance: Elyse Geeting, Amy Milligan, James Sanchez, Dave Lloyd, Aaron Bailey, Samantha Goodwin, Michael Haithcock

This past Sunday, January 5, 2025, David Lloyd met with James Sanchez and Michael Haithcock to discuss transitioning the Treasurer roles to them. James Sanchez offered to be considered for the Treasurer role and Michael Haithcock offered to be considered for the Co-Treasurer role. 

HOA Reincorporation: The HOA address was updated in Lara (State of Michigan) to being Amy Milligan’s address (previously it was the address of the developer, which the HOA did not have access to). Dave Lloyd will file the reincorporation paperwork this week. It will cost roughly $520. We do not need to file back taxes as previously thought. Going forward, this will likely be the role of the Treasurer to file a yearly statement in order to keep our non-profit HOA status.

Elections: Amy Milligan made a motion to vote Sam Goodwin, Michael Haithcock, and James Sanchez as Board Members. Aaron Bailey seconded the motion. The motion passed with no opposition.  

Amy Milligan made a motion to present the slate for Officers: James Sanchez as Treasurer, Michael Haithcock as Co-Treasurer, David Lloyd as President, Amy Milligan as Vice President, and Elyse Geeting as Secretary. Aaron Bailey seconded the motion. All voted in favor, the presented slate of officers passed with no opposition. 

Future Business: Sidewalks were discussed. Aaron Bailey will organize with homeowners who wants to participate in the group deal with A1 Concrete Leveling (Ethan Andresmooi). Discussion to have homeowners pay in advance for the work in order to get the group price. 

Elyse Geeting will talk with Angie about scheduling a spring clean up and will make sure Angie has email access.  Discussed the possibility of the first two weekends in May. 

Amy Milligan confirmed our HOA domain addresses (Birdgefieldestates.com and Bridgefieldestates.org are paid through May 2025 and July 2025 respectively. 

David Lloyd shared thoughts on  finalizing our reincorporation, updating our Board of Directors and Officers, updating our bank account to reflect current Treasurer/co-Treasurer, and updating access to our PO Box. He discussed the need to keep records of accounts paid/received and is hoping we can figure out a way to keep electronic records that are in a locked, zipped file on the HOA Shared Drive. Discussion about how to create a secure folder. 

David Lloyd discussed the need to update our bylaws. Amy Milligan agreed to get a group together to tackle bylaws in the spring. 

Discussed an HOA dues increase. According to former Treasurer, David Lloyd, we are currently operating at a loss each year and are pulling money from reserves to cover basic expenses. Dues have never been increased in the 24+ years of our HOA being an entity. Discussion occurred about doing research about a proper amount for reserves based on our HOA liabilities and doing an analysis about cost increases. Homeowners will be notified of any due increase prior to the official dues letter being sent.  

Next meetings were set for Tuesday, February 10 at 7:30pm and March 10 at 7:30pm via Zoom. 

Meeting adjourned at 8:06pm

Notes from December HOA board meeting

 Dear Neighbors, 

Here are the notes taken at the December 2nd board meeting as taken by board member Elyse Geeting.  

January board meeting was rescheduled to January 8th.  

Thank you,

Amy

HOA meeting 12-2-2024, 7:00pm via Zoom

Present: Sam Goodwin, Amy Milligan, Elyse Geeting, James Sanchez

Elyse Geeting read Dave Lloyd’s email update about our HOA re-incorporation. He is still updating his

Treasurer documents and will schedule a meeting with Mike Haithcock and James Sanchez once

complete.

James Sanchez confirmed he is willing to take on the treasurer or co-treasurer role.

Sam Goodwin is interested in helping as a Board member.

Amy asked both James and Sam to fill out the self-nomination form on the HOA website to indicate their

interest in joining. Discussed having all interested parties fill out self-nomination forms.

Tentative date for the next meeting is January 6, 2025 at 7:00pm. Amy Milligan will send a calendar

invite (Zoom).

Meeting ended at 7:27pm

Board Meeting Zoom Monday, November 18, 2024 7pm

 Please join us for an HOA board meeting via zoom on Monday, November 18th, 2024 at 7pm.  We anticipate voting on adding new members to the board at this meeting so please let us know if you have any interest in serving on the board or volunteering at bridgefieldestatesweb@gmail.com

Zoom link will be posted closer to the meeting date.

Thank you!

Board Members Needed! HOA Zoom Meeting Monday, October 21st

 Dear Neighbors,

Please join us for an HOA Zoom meeting this coming Monday, October 21 at 7 PM.  The meeting link is below.

Our current HOA board is down to just three active members, so we are in desperate need for new members to fill our open board seats.  Please join the zoom to learn more about joining in and for general neighborhood updates.

Please let us know if you would like to reach any of us directly to discuss. 

Thank you so much!

Join Zoom Meeting
https://neutral-zone-org.zoom.us/j/86590203636?pwd=1nR6uChI2pID2IzyueU6Ucegrmi9xI.1

Meeting ID: 865 9020 3636
Passcode: 286524

Spring Clean-up Sunday May 11, 2024

Dear Homeowners,

Join the HOA for Spring Cleanup on Sunday, May 5th - 9 AM Coffee and Donuts in the Bridgefield Cul-de-sac, Cleanup 9:30- 10:30.  Please respond to the evite when you receive it, or contact Angie Kaimal with any questions.

Bridgefield Estates HOA

Spring Happenings

Dear Homeowners, 

 We are excited to begin a new outdoor season! It's so nice to see flowers beginning to bloom, trees starting to bud, and children at play! We would like to extend an open invitation as always for anyone interested in joining us at the HOA meetings. Better yet, to serve on the board! We can all benefit from one another’s expertise, ideas and perspectives. We encourage you to have a voice in your association membership! 

  

  A few neighborhood reminders: 

  Drive S L O W - speed limit is 25mph! Be extra mindful when driving through the neighborhood. We’ve had a few close calls recently. Remind your teenage drivers to put their phones down upon entering the subdivision! Parking in driveway blocking sidewalk and parking on the left side of street facing traffic is a Pittsfield Township violation. 

  Trim trees - Trees located on your property between the sidewalk and street; are your responsibility to maintain. Please trim back any branches extending over the sidewalk with at least a 7 ft. clearance from the ground. Pittsfield Ordinance 298 Section 38-36 as follows: "Any bush, shrub, tree or other vegetation or portion thereof obstructing the line of vision or interfering with passage of pedestrians or motorists on a sidewalk, walkway, driveway or street is prohibited”. 

  Hornets nests – If you notice a nest in your tree have it removed immediately or please inform the HOA info@bridgefieldestates.com 

  Mow the grass - Lawn care and maintenance reflects on the value of your home and the neighborhood. Long grass also attracts critters and ticks! Pittsfield Ordinance 298 Section 38-33 as follows: “Grass, weeds, and undergrowth shall not be permitted to grow to a height greater than eight inches.” 

  Save the date: 

  May 13th – 9am Annual Donuts and Spring Clean-Up 

  Garage Sale – If you are interested in hosting/planning please let me know. Thank you all for making 

Bridgefield Estates a wonderful place to live! 

 Bridgefield Estates HOA

Next Quarterly HOA Board Meeting

Our next quarterly HOA board meeting will be held on Zoom on Tuesday, April 11, 2023 from 7-8 PM. All Bridgefield residents are welcome to attend. Join us on Zoom at bit.ly/BridgefieldZoom22 If you have any questions, email us at info@bridgefieldestates.com

Next HOA Board Meeting October 11th

Our next quarterly HOA board meeting will be held on Zoom on Tuesday, Oct 11th from 7-8 PM. All Bridgefield residents are welcome to attend. Join us on Zoom at bit.ly/BridgefieldZoom22 If you have any questions, email us at info@bridgefieldestates.com

HOA Board Meeting

Our next quarterly HOA board meeting will be held on Zoom on Tuesday, July 12th from 7-8 PM. All Bridgefield residents are welcome to attend. Join us on Zoom at bit.ly/BridgefieldZoom22 If you have any questions, email us at info@bridgefieldestates.com

HOA Board Meeting

The next Bridgefield Estates HOA Board Meeting will be held Tuesday, January 11, 2022 at 7:00 PM. The board will meet virtually via Zoom. All resident members are welcome to attend. If you did not receive the zoom link via email, contact us at info@bridgefieldestates.com

Pittsfield Township Burn Notice

Pittsfield Township Recycling Notice 04/10/2020